Transcripts and Certificates
Official student records are maintained in Student Services. A copy of each student's progress record is available for him/her to access at any time during his/her enrollment.

Transcripts are issued by Student Services and are $3 each, payable in advance. You must complete and submit a Transcript Request Form in order for transcripts to be issued. Students with any financial obligations owed the College must clear these obligations before a transcript can be released. Transcripts may be released to another individual only if a letter signed and dated by you, and including the name of the individual to whom the transcript is to be released, accompanies the Transcript Request Form.

Progress and Attendance
Students are required to maintain satisfactory progress as they move through their training programs. Satisfactory progress means that students must master competencies in no more than one and one-half times the standard completion time. Students who fail to maintain satisfactory progress will be required to meet with a student advisor to develop a plan to correct the situation. Ongoing failure to maintain satisfactory progress may result in disciplinary action.

Grading System
The College is a competency- based institution and does not issue letter grades; however, the College supports the grading policy of the secondary school districts. Suggested or recommended letter grades are issued at mid and end-term at the request of the school district. Competencies received by high school students are recorded with the SLTATC on the same basis as adult students.

Recommended grades for high school students are determined using a five step process for students who meet their high school attendance requirements.  Grades are determined by calculating the academic (work) average and the progress during the grade reporting period. 

Step 1. Determine seat time hours for the student during the grade reporting period.  Students must have 16 hours by mid-term and/or 36 hours by end of term in order to qualify for a recommended grade.

Step 2. Determine the academic (work) average completed during the grade reporting period.

Step 3. Using the percentage obtained in step 2, determine which of the five grade scales (I - V) will be used for calculating the grade during the reporting period using the chart below:

Step 4. Using Northstar, determine the student's progress during the grade reporting period. 

Step 5. Using the correct grade scale for the student (I - V) locate the student's progress and grade on the scale.
Attendance (1)    +    Work (2)    +    Progress (3)    =    Grade

(1) Attendance is required; 16 hours minimum at midterm and 36 hours minimum by end of grade reporting term.

(2) Work is the average of all academic course work completed by the student during the grade reporting time frame.  Due to the competency standards set, 80% is the lowest average possible.  

(3) Progress is measured by dividing the competency hours the student completed during the grading period by the hours the student was enrolled during this same grading period.  This calculation is easily accessible in the Northstar information system; however, this progress percentage does not directly equate to a letter grade.

Student Privacy Rights, Family Educational Rights & Privacy Act (FERPA)
Request to Prevent Disclosure of Directory Information form
The Family Educational Rights and Privacy Act (FERPA) provides students with the following rights with respect to their education records:

• The right to inspect and review your student education records within 45 days of the day the College receives a request for the access.  Students should submit written requests to the Director of Student Services identifying the records they wish to inspect.  The Director of Student Services will make arrangements for access and notify you of the time and place where the records may be inspected. 

• The right to request the amendment of your student education records To correct information that you believe is inaccurate or misleading, please write the Director of Student Services, identify the part of the record you want changed, and specify why it is inaccurate or misleading.  If the college decides not to amend the record as requested by the student, the college will notify the student of the decision and advise him/her of the right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the student when notified of the right of hearing.

• The right to consent to disclosures of personally identifiable information contained in your student education records, except to the extent that FERPA authorizes disclosure without consent.  One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the College in an administrative or faculty position, or a staff member in a professional or support position who is involved in work that requires disclosure of this information; a person or company with whom the SLTATC has contracted (such as an attorney or auditor) working on a project for the SLTATC that requires disclosure of this information; the President of the Utah College of Applied Technology (UCAT); or staff of the Office of the Commissioner of Higher Education who are working on a project that requires disclosure of this information. Upon request, the College may disclose education records without consent to an official at another school, in which a student seeks or intends to enroll. 

• The right to file a complaint with the U.S. Department of Education concerning alleged failures by the SLTATC to comply with the requirements of FERPA.  The name and address of office that administers FERPA is:  Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W. , Washington, D.C., 20202-4605 .

Personally identifiable information or records relating to a student will not be released to any individual, agency, or organization without the written consent of the student as described in FERPA regulations, except “Directory Information,” which may be released upon request unless the student specifically withholds permission to do so.  Directory Information includes:

To prevent directory information from being disclosed, students need to complete a Request to Withhold Information Form in Student Services.

Social Security Numbers
The College confidentially maintains your social security number for routine uses such as facilitating document matching, verifying your identity, and expediting your enrollment. Disclosure of your Social Security Number is voluntary, but failure to provide it may result in delay or loss of tax credits, student loan deferments, veteran benefits, and other benefits under law.